Venue Rental Agreement
Last updated March 11, 2025
Introduction
This Agreement for the rental of Yellow Bicycle Theater is made by and between Yellow Bicycle Company and the Renter (see Definitions).
Booking
When booking, the Renter pays a nonrefundable 50% deposit on the total cost of the rental, including prepaid extras and tax. The remaining 50% is payable 14 days prior to the start of the rental and is likewise nonrefundable. All bookings made using the Booking Form are subject to approval by YBC. If a booking is not approved, the prospective Renter will be notified promptly, the card will not be charged, and this Agreement will be deemed null and void.
Spaces
Descriptions and maximum occupancies for each space are listed below. For safety reasons, the Renter agrees not to exceed these limits under any circumstances.
| Space | Description | Max. Occupancy |
| Theater Only | Theater, backstage and backstage restroom | 20 |
| Theater and Lobby | All of the above plus lobby and lobby restroom | 50 |
| Whole Venue | All of the above plus dressing room | 56 |
Base Rates
The base rate depends on the time and the type of event. On-peak times are from 5 pm to 11 pm on Thursday and Friday and from 1 pm to 11 pm on Saturday and Sunday. An event is considered private if it is invitation-only and not advertised publicly. All other events are considered public. The base rate is discounted up to 33% for rentals longer than the minimum.
| Space | Off-Peak Private | Off-Peak Public | On-Peak Private | On-Peak Public |
| Theater Only | $39.95/h (1h minimum) | N/A | N/A | N/A |
| Theater and Lobby | $59.95/h (1h min) | $69.95/h (1h min) | N/A | N/A |
| Whole Venue | $69.95/h (1h min) | $79.95/h (1h min) | $89.95/h (2h minimum) | $99.95/h (2h min) |
Optional Equipment
All rentals include LED lights, Bluetooth speakers, and a Mac computer. Extras such as stage lights, camera, projector and PA system can be activated and deactivated via shortcuts on the Mac. On and off times are logged automatically, and overages are billed after the rental.
Hourly Rental Rates for Optional Equipment
| Equipment | Rate | Description |
| Stage lights | $4.95 | 12 par cans (120 W) on 10 channels plus 3 color LED PARs. Controlled via QLab on Mac. |
| PA system | $6.95 | Pyle Pro 8″ speakers, Mackie 4-channel mixer and 3 cabled microphones in booth: one for the DJ, the others for onstage (cables on stage left wall). |
| Projector | $8.95 | Benq 1080p DLP projector and 120″ screen. Source switch and second HDMI cable for connecting laptop. |
| Camera | $9.95 | Mokose 4K camera, Shure Centraverse ceiling mics, HDMI capture card for recording or live streaming on Mac via OBS Studio. Second HDMI cable for real-time display on TVs in lobby and dressing room. |
Access
On the day of the rental, the Renter is texted a 6-digit access code for the Digital Lockbox. The code is unique to the Renter. It may be shared with others, but the Renter remains solely liable for any damages that may result (see Liability). When entering or exiting the Venue, the Renter agrees to ensure that the Lockbox and entry door are closed and locked.
Front of House
The door may be left unlocked (dogged, see video) during events only as long as the Renter has someone running Front of House in the lobby. When the door is unlocked, the lobby may not be left unattended under any circumstances. If the person running Front of House wishes to see the show, they must either lock the downstairs door or watch the show on the lobby TV (see Camera under Optional Equipment).
Early Entry and Overages
To prevent disruptions, the Renter agrees not to enter the venue prior to the rental period. Load-in and load-out must be factored in when booking. Overages in excess of 15 minutes are billed after the rental and are payable upon receipt.
Departure
The Renter agrees to depart the Venue on time, leaving it in the condition it was in upon entry, returning furniture, curtains, equipment, etc. to their initial positions and taking any personal property, trash, and other items that were not present in the venue upon entry, unless otherwise arranged.
Rescheduling and Cancellation
To reschedule an event, the Renter should consult the calendar for available dates and send a request to the Venue. The Venue will attempt to accommodate the request or provide viable alternatives, but is not obligated to do so. To cancel an event and terminate this Agreement, the Renter should email the venue, bearing in mind that both the deposit and the balance payment are nonrefundable.
Prohibited Activities
The following are prohibited at the Venue:
- Open flames
- Smoking and vaping
- Alcohol consumption, unless otherwise arranged
- Illegal drug consumption
- Nudity, unless otherwise arranged
- Sexual acts
- Stunts, unless otherwise arranged
- Unauthorized use of copyrighted material
Liability
The Renter accepts full liability for any physical damages and/or legal actions that YBC may incur as a consequence of the Renter‘s actions or the actions of any of the Renter‘s guests while renting the Venue, and agrees to indemnify and hold YBC harmless against any and all legal actions which may arise from the Renter‘s use of the venue.
Terms of Use and Privacy Policy
In accepting this Agreement, the Renter acknowledges having read and accepted the Terms of Use and the Privacy Policy.
Applicable Law
This Agreement shall be governed by and construed in accordance with the laws of the State of Pennsylvania.
Definitions
Agreement: Legally binding agreement for the rental of Yellow Bicycle Theater.
App: Populife, a third-party access management app for iOS and Android.
Booking Form: The form located at yellowbicycle.com/theater/rentals.
Digital Key: Allows an App user to open the Lockbox containing the physical key to the Venue.
ID: Valid, government-issued photo ID.
Lockbox: Populife lockbox located on the Venue‘s door handle. Also known as the Bike Lock.
Mac: A Mac Mini M2 located in the tech booth and equipped with QLab 5 Free Edition, OBS Studio and shortcuts for activating and deactivating equipment.
Renter: A YBC customer with an approved booking.
Space: A room or rooms within the Venue.
Venue: Yellow Bicycle Theater, located at 1435 Arch St. Fl. 2, Philadelphia, PA 19102 and operated by YBC.
YBC: Yellow Bicycle Company, a limited liability company under Pennsylvania law.